Please read and understand our Terms & Conditions detailed below before booking a retreat event with Write Choice Consulting Firm. When booking with Write Choice Consulting Firm’s Retreats, you will be required to confirm your agreement to these Terms & Conditions as part of the booking process.
1- YOUR BOOKING IS A CONTRACT
When you (sometimes referred to as a “retreat host” or a “client”) book an event with Write Choice Consulting Firm’s Retreats (sometimes referred to as “we” or “us”), you will be deemed to have agreed to these Terms & Conditions. Moreover, your booking, together with (a) these Terms & Conditions and (b) the details regarding the event for your chosen destination as listed on our website (collectively, the “Agreement) will constitute a legally binding contract between you and us. The person making the booking (“retreat host”) must be at least 18 years of age and authorized to do so.
To confirm your booking with us, you will be required to pay A NON-REFUNDABLE DEPOSIT (depending on the event/location) towards the total price of your booking. In this scenario, a Booking Confirmation A receipt will be issued and the balance of the price of your event must be paid by the date shown in it. However, if your booking is made within 30 days of the event start date (except for events where the relevant date is 90 days prior to the event start date), then the full amount is payable at the time of booking.
3- FINAL PAYMENT
Payment of the event price balance will normally be due 60 days before the event start date (except for
events where the due date is 90 days before the event start date). If you use the financing option, you
must follow the payment guidelines identified in your agreement. If the balance is not paid on or before
the due date, we reserve the right to treat your booking as canceled.
4- TRAVEL DOCUMENTS ( PASSPORT, VISAS, ETC)
For events outside the U.S. (or your home country, if you are not a U.S. citizen), you and your guests
must carry a valid passport and have obtained all other required travel documents (visas, permits,
certificates etc.) for the country(ies) you will visit during your event. For many countries, your passport
must be valid for at least 6 months beyond the duration of the event; please make sure to research the
applicable passport requirements for each country you plan to visit. It is your responsibility to ensure
that you are in possession of all such required travel documents for your trip. We are not responsible if
you are refused entry to a country because you lack the correct travel documents.
5- YOUR DETAILS
To confirm your booking, you must provide us with certain personal information. The precise
information may vary from event to event, but the types of information we may require include,
i.example: Full name (as it appears on passport) Passport Number, Copy Of Passport Photo Page, Date
6- WHAT’S INCLUDED IN THE EVENT’S FORMAT PRICE
The price includes:
All accommodations as listed on our website under “What’s Included”
All meals as listed on our website under “What’s Included”
Ground transfers to the retreat location as described on our website under “What’s Included” and those
additional items listed on our website under “What’s Included”
Final confirmation of “What’s Included” will be provided in the confirmation email.
7- WHAT’S EXCLUDED FROM THE EVENT’S PRICE
The price does not include:
Flights/Airfare to the starting point of your event Excess baggage charges
Travel documents fees(passports, visas, etc.)
Any other items listed on our website under “What’s Not Included”
Optional activities (other than excursions which are listed on our website as “Included”) are not included
in the event’s price and do not form part of the event or this Agreement. You acknowledge that any
extra optional activity arranged or provided by a local representative does not render us liable for them.
8- CANCELLATION BY THE PURCHASER
I AM Greater allows you to request a refund within 30 days of your purchase on or before June 9, 2023. Any purchases or refund requests made after June 9, 2023 will be denied, unless otherwise agreed upon. Please note that payment processing fees are typically non-refundable, unless otherwise agreed upon. Refunds will be issued to the original payment method used and may take several business days to appear on your account. We reserve the right to deny refund requests that do not adhere to this policy in its entirety. We will refund all amounts paid to Write Choice Consulting Firm’s Retreats minus the initial deposit which is non-refundable unless a replacement has been found, retaining an admin charge that may vary due to the event booked. Bookings for all events are non-transferable unless you find a replacement. We strongly recommend that you purchase travel insurance.
9- CANCELLATION BY WRITE CHOICE CONSULTING FIRM’S RETREATS
We reserve the right to cancel any event at any time up to (and including) the 61st day before the scheduled event start date (except 91 days with respect to certain events). In this scenario, the client
will receive a complete refund of all monies paid to Write Choice Consulting Firm’s Retreats minus bank
transfers costs. In addition, we reserve the right to cancel any event at any time if, due to natural disaster, political instability, or other disruptions and/or circumstances beyond our control (“force majeure circumstances”), the operating of the event would be unsafe or otherwise unviable. In the scenario an event is cancelled due to a force majeure circumstance, the client will receive a refund equal to the monies paid to Write Choice Consulting Firm’s Retreats less any costs incurred by Write Choice
Consulting Firm’s Retreats which are not recoverable and minus bank transfers costs. We strongly recommend that you purchase travel insurance.
10- DISCRETION TO REJECT BOOKINGS OR DENY PARTICIPATION
Write Choice Consulting Firm’s Retreats reserves the right, in the exercise of its discretion and judgment, to reject any client booking and/or to deny participation by any client in an event at any time prior to the start date, if we believe that a client poses a risk to the property or external suppliers. If a host booking is rejected, then that host will receive a full refund of all monies paid to Write Choice Consulting
Firm’s Retreats for that event minus bank transfers costs. Furthermore, each yoga instructor leading an
event also has the authority, in the exercise of his/her discretion and judgment, to deny participation to
any of their guests, if the instructor believes the client’s continued participation will be disruptive to the overall experience, to the other clients and/or to property or suppliers. If a client is denied participation after the event’s start date, it is up to the host to deal with the matter and refunds if so.
Villas, shuttle services or other constituent elements of the event will be arranged by Write Choice Consulting Firm’s Retreats with suppliers local to the regions in which we curate the events, who may themselves engage the services of other local operators and/or sub-contractors. Write Choice
Consulting Firm’s Retreats will at all times endeavour to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicable and are expressly incorporated
into these Terms, and the retreat host assents to those terms and conditions and the limitations and obligations contained therein. These may limit or exclude liability of the supplier. The liability of Write
Choice Consulting Firm’s Retreats will not exceed that of any supplier. All suppliers will be selected and assessed by Write Choice Consulting Firm’s Retreats in reference to local laws and regulations in the
relevant country of operation. Write Choice Consulting Firm’s Retreats will not be liable for the acts or omissions of any independent contractors.
The itinerary listed for each event represents a general plan for that event (including the day-by-day
schedule of activities). However, you acknowledge and accept that you will structure your days in the
retreat according to your class dynamics and retreat ethos and will only stick to what third party
suppliers have agreed in terms of activity timings, etc. Sometimes circumstances may arise which result
in changes to the listed itinerary and you will work accordingly with suppliers or coordinators to re-
schedule your retreat plan. These changes may include, without limitation, delays and/or partial or
complete changes in the following: the itinerary, quality or location of lodging, modes or quality of
transportation, etc. You understand and agree that: (i) Write Choice Consulting Firm’s Retreats and/or
its designees may make last-minute or on-site decisions to address changed circumstances, (ii) Write
Choice Consulting Firm’s Retreats does not guarantee conformity with any itineraries that have been
published or furnished to you or any other clients, and (iii) Write Choice Consulting Firm’s Retreats
reserves the right to change the itinerary with or without notice to you.
13- WEBSITE, BROCHURES AND ADVERTISING
The information provided in our website, brochures and advertising materials is of the best of our
knowledge and we believe it is correct at the time of publishing. Occasionally errors may occur and
information may change so you must therefore check all the details of each venue and suppliers at the
time of booking.
14- TRAVEL INSURANCE
Write Choice Consulting Firm’s Retreats strongly advises all clients to purchase travel insurance in
connection with the event to cover sickness, cancellation or curtailment. While the coverage provided
by travel insurance varies based on the policy you purchase, as a general rule, this type of insurance may
provide coverage for a variety of losses which a client may incur relating to a booking, including losses
relating to trip cancellation, illness, injury, theft, lost or damaged property, etc. Be aware that, except
for the limited refund rights outlined in Sections 10, 11 and 12 above for various cancellation scenarios,
each client is 100% responsible for any losses, penalties, fees or other financial consequences arising out of any booking or trip, or the cancellation or interruption of any event (including, i.e., costs related to airline tickets and fees, passport fees, visa fees, medical expenses, etc.). For all of these reasons, we urge you to purchase travel insurance promptly following booking of the event. If you are a yoga teacher it is also a condition of booking that you are insured to cover to your teaching.
15- PHOTOS AND MARKETING
With respect to still photos and/or video footage from the event which include(s) your image and/or
name, you irrevocably grant us the right to use those photos and/or footage for marketing and promotional purposes (including, without limitation, on our website, in advertisements, marketing
materials and/or on our social media platforms), on a royalty-free basis, throughout the world and in perpetuity. With respect to any still photos and/or video footage from the event which were shot by you
and posted on Facebook, Instagram, Twitter or any other social media platform, you irrevocably grant us
the right to re-post those photos and/or footage on Facebook, Instagram, Twitter or any other such
social media platform, on a royalty-free basis, throughout the world and in perpetuity. We will use good faith efforts to credit you as the source of any such photos or footage that we re-post; but our failure to do so will not be a breach of these Terms & Conditions or invalidate the foregoing grant of rights. If you notify us of our failure to credit you, we will remedy that failure as promptly as practicable, in a reasonable manner (which may include the addition of credit, or the take-down of the applicable photo or footage), following receipt of your notice.
16- IMMUNIZATIONS | TRAVEL ADVISORIES | WARNINGS
Each client assumes full responsibility for verifying any requirements relating to and/or obtaining any
immunizations which may be necessary or desirable for travel in the applicable country(ies) and/or
region(s). Each client also assumes full responsibility for researching the safety and security conditions in the applicable country(ies) and/or region(s) during the period of scheduled travel, and being aware of any applicable travel advisories and/or warnings. Clients may also wish to consult a physician who is knowledgeable about travel medicine and related medical issues in the country(ies) and/or region(s) to
17- ALCOHOL | DRUGS POLICY Hosts should not practice yoga under the influence of alcohol, drugs, or
both, and doing so will result in immediate dismissal of the event, with no refund being issued.
18- THIRD PARTY OPERATORS ARE INDEPENDENT CONTRACTORS
Write Choice Consulting Firm’s Retreats does not own, operate or control any person or entity that
provides any goods or services for your event (“Third Party Operators”), including any lodging facilities,
airline, ground or water transportation, tour operator, food service provider, etc. Rather, we contract
with Third Party Operators to provide all goods and services for your event; and you understand that all
Third Party Operators are independent contractor(s), and not affiliates or employees of Write Choice
Consulting Firm’s Retreats. In selecting Third Party Operators, we do our best to seek out reliable
suppliers and contractors to provide the necessary travel-related goods and and services. Accordingly, in
the absence of gross negligence by the Write Choice Consulting Firm’s Retreats, you understand and
agree that Write Choice Consulting Firm’s Retreats shall not have any responsibility or liability for any
acts or omissions of any Third Party Operators in connection with your event. Without limiting the
foregoing, we will not be liable for any direct, indirect, consequential or incidental damage, liability,
injury, loss cost or expense you may incur (including any claim relating to personal injury, illness, death,
property damage or loss, delay or other inconvenience) arising out of or by reason of the acts or
omissions of any Third Party Operator.
19- ASSUMPTION OF RISK
Write Choice Consulting Firm’s Retreats is dedicated to providing a safe environment for all clients who
participate on our events. However, you must take responsibility for your own behavior and safety.
Furthermore, you understand and assume the risks and hazards inherent in travel. These risks and
hazards may include, without limitation, delays, illness, injury, death or other unanticipated happenings,
and may be caused by force majeure circumstances, the negligence of Write Choice Consulting Firm’s
Retreats or other persons (including third party operators), the intentional and/or criminal conduct of
others or other circumstances. Certain locations are remote and require additional travel time away
from city centers and towns; as such, medical attention may not always be readily available or may be of
inferior quality compared to what is available at home. Also, you may be visiting places where the
political, cultural and geographical environment is very different than where you live, and in some cases,
these differences may present increased risks and/or challenges. We use reasonably available
information from the U.S.A. government Foreign Travel Advise, applicable foreign governments and
reports from our contacts in planning each events itinerary, and assessing the viability of each events
itinerary as the start date approaches. However, it is your responsibility to acquaint yourself with all
available and relevant travel information for your destination and the nature of your itinerary. You
acknowledge and agree that your decision to travel is made after having considered this information,
and you expressly assume the personal risks involved with such travel.
20- WAIVER OF LIABILITY AND RELEASE
You acknowledge and agree that Write Choice Consulting Firm’s Retreats and its affiliates, subsidiaries,
officers, directors, shareholders, members, employees, successors and assigns (collectively, the “ER
Parties”) shall not be liable for any direct, indirect, consequential or incidental damage, liability, injury,
loss, cost or expense you may incur (including any claim relating to personal injury, illness, death,
property damage or loss, delay or other inconvenience) arising out of or by reason of (i) the acts or
omissions of any Third Party Operator or (ii) the negligence of any of the WCCF Parties or (iii) any acts or
omissions of any other parties or (iv) force majeure circumstances. You release the WCCF Parties from
any and all claims, liabilities, losses, expenses, damages, demands, actions, causes of action, lawsuits or
sums of money of any kind arising out of, by reason of, resulting from and/or related to any trip you may
book and/or participate in; and you understand and acknowledge that you are fully responsible for and
expressly assume any and all risks, whether known or unknown, in connection therewith.
Any personal information that we collect about you may be used for any purpose associated with the
operation of an event or to send you marketing material in relation to our events creation and special
offers. The information may be disclosed to our partners (who may be located outside the United States
of America/EEA), service providers or other suppliers to enable us to operate the event. Only
information necessary for this purpose will be disclosed to them. On occasion, it may be mandatory for
us to disclose information for security and terrorism purposes and any other purpose imposed upon us
by governments or other regulatory authorities. We may disclose this information to companies which
act as data processors on our behalf. We need this information to cater for your needs, but it is collected
on condition that we have your positive consent. If you do not agree with our use of your information,
we cannot accept your booking. We will collect the name and telephone number of an emergency
contact for you prior to every yoga retreat. We will use this information and contact this person only for
emergency reasons. We may disclose this person’s name and telephone number to third parties such as
villa managers, our yoga teachers, or medical professionals (who may be located outside the United
States of America) if needed in an emergency. By giving us this information, you consent to this
disclosure. We will collect your contact details via the Contact Us form, Booking form on our website or
the one provided by one of our partners, as well as from inquiry emails sent to us directly and
Newsletter sign-up requests. By giving us your contact details, you agree that from time to time, we may
contact you with information about special offers or future yoga retreat packages. If you do not wish to
receive such information, please notify us. We will use your mobile number for a potential virtual online
messenger application group that we might create at the start of the retreat to communicate with
everyone in the group. You agree to have your mobile number shared with other participants of the
retreat as well as with the retreat organizer and with the retreat staff. We will not share your contact
information with any third-party agencies for marketing solicitation purposes. You have the right to ask
us in writing for a Data Access Request Form to obtain a copy of the information we hold about you. You
will be charged a fee for this. Any request should be addressed to us via email to
In the unlikely event that you have a complain during or after an event with us, you must bring it to our
attention immediately. If your complaint is not resolved, then you must repeat your complaint in writing
within 7 days of the end of your event with us by emailing us at hello @ experienceretreats.com. No
complaint will be accepted outside of this time frame thus deeming you fully satisfied with all aspects of
the event and the services we have provided to you. We will acknowledge any correspondence within 7
days and endeavor to deal with the complaint as quickly as possible. You must provide any booking
reference and all other relevant information to enable us to fully investigate your complaint. Complaints
which do not involve death, personal injury or illness and which are not made in accordance with this
procedure we will be unable to accept liability.
You agree that any dispute relating to your booking, the Terms & Conditions, the Agreement or any
other issues relating to your event (including any claim you may wish to assert relating to or arising out
of your event) shall be referred to confidential and binding arbitration in the United States of America,
by arbitrator(s) and pursuant to rules of arbitration subject to the mutual agreement of the parties. If
the parties cannot agree on the arbitrator(s) and/or the rules of arbitration, arbitration may be
compelled by petition to any court of competent jurisdiction in the United States of America. Any
arbitration award shall be rendered in writing and may be entered and shall be fully enforceable as a
judgment in any court of competent jurisdiction. The parties expressly waive their right to trial, including
trial by jury. Each party shall bear its own lawyers fees and costs.
This agreement shall be construed in accordance with the laws of England and Wales and the courts of
England shall have exclusive jurisdiction to deal with any disputes arising between you and us or our
25- CHANGES TO THESE TERMS AND CONDITIONS
We may need to make changes to these terms and conditions from time to time. Any changes can only
be made by us and not any third party member. We reserve the right to amend or improve these terms
and conditions without prior notification. When it is necessary for changes to be made, we will forward
you a copy of these changes and all reservations will abide by the amended terms, with the exception of
reservations already made.